Committees

The committee will be responsible on behalf of the Council for the provision of services and facilities that the Council has delegated to it. It will evaluate, monitor and be responsible for the maintenance of these amenities. Each year it will recommend a budget to the Council and be responsible for its monitoring and management. It will exercise delegated powers to spend this budget as it recommends, subject to the Council’s normal spending limits.

The Burial Board Committee is responsible for overseeing the running and maintenance of the cemeteries at Albaston and Calstock. Each year it produces a maintenance budget which has to be approved by the full council. It is also responsible for preparing regulations to ensure that current legislation, relating to burial grounds, is applied and to ensure their proper management and maintenance.

The CWWP reports to the Amenities Committee who have tasked the CWWP with reviewing the current condition of the waterfront in Calstock as a scoping exercise (this includes the pontoon, car park, road parking, river bank and mid-river moorings and the Parish Quay). The CWWP represents the Council, reviewing and making recommendations on all matters relating to the Calstock flood defence. Members of the working party will undertake to represent the Parish Council in discussions with other organisations e.g. Environment Agency, The National Trust, local community partners and the public. The CWWP will make regular reports to the Amenities Committee and seek approval for all substantive actions or those with financial implications.

The role of the Cemetery Chapel Committee is to develop a suitable plan for the use and re-development of the Albaston Mortuary Chapel and to present it to the Council for approval. It acts on behalf of the Council to seek funds to develop the approved plans and liaise with relevant contractors and consultants.

The Parish Council is not directly responsible for footpaths (public rights of way) in the Parish but acts as an agent for Cornwall Council who allocates funds to be spent on surface and minor maintenance. Some repairs are carried out by the Council’s maintenance person. The members of the Footpath Committee walk the paths on a regular basis to ensure they are well maintained and to identify any major maintenance requirements which are passed to Cornwall Council for action.

The purpose of the Neighbourhood Development Plan (NDP) Committee is to write the Calstock Parish Council Neighbourhood Development Plan. This will entail consulting with the wider public in the parish via a consultation and engagement strategy; overseeing the work of the project manager who is employed to help write the plan and to ensure it complies with planning policies at both a national and local level. The plan must be approved by the Parish Council and then processed for independent examination and subsequently adopted by Cornwall Council as planning policy. The NDP Committee is made up of Parish Councillors and a cross section of volunteers from the community, local interest groups and interested individuals.

The Personnel Committee oversees the staffing of the council. This includes reviewing and monitoring the working conditions and wellbeing of staff and their contracts of employment and to monitor the Council’s employment policies and procedures in respect of changes to legislation. The Committee is also responsible for carrying out staff appraisals and make recommendations on personnel related expenditure to the Finance Committee. Training requirements are also identified and addressed through this Committee. The Personnel Committee will also receive and consider any complaints made under the Council’s Grievance and Disciplinary Procedure.

The Recreation Committee is responsible for the management and maintenance of playing fields and children’s play areas in Calstock, Gunnislake, Harrowbarrow and St Ann’s Chapel. It is also responsible for the allotments at St Ann’s Chapel, Latchley Green, Pleasure Piece, Gunnislake Garden and land at St Andrew’s Close Calstock. Each year it produces a maintenance budget which has to be approved by the full Council. It is also responsible for ensuring that regular checks of the areas and play equipment are carried out in accordance with current legislation.

The Finance Committee is responsible for preparing a budget for the following financial year to include all those functions which the council carries out under the ‘general’ and ‘administration’ budget headings.  The Committee also plans for expenditure the council may wish to incur under s.137 monies.  The Finance Committee will consider the budge requirements of all committees of the council and make a recommendation to the full council for its precept requirement for the following year.  The Committee is also responsible for monitoring the council’s insurance requirements.